Planning a wedding means juggling countless details, and guest accommodations are often one of the most overlooked yet most impactful parts of the experience. For loved ones traveling in, a hotel room block creates convenience, comfort, and peace of mind. From understanding the types of blocks to knowing when to reserve, this guide shares everything you need to know about securing a hotel room block for your wedding.
What is a hotel room block?
A hotel room block is simply a set of rooms reserved at a hotel for your wedding guests, making travel and accommodations easier for everyone. Not only does it create convenience, but it also often comes with discounted rates compared to booking individually. There are two main types of room blocks to consider. A courtesy block typically includes a smaller set of rooms (10–15) that are held on a first-come, first-served basis without any financial commitment from the couple. While this makes it a low-risk choice, the tradeoff is limited space and the possibility that availability won’t be guaranteed once the block is full. On the other hand, a guarantee block usually offers deeper discounts and added flexibility, but it does require a commitment from the couple upfront. Couples are typically required to meet a minimum percentage of their room block and are responsible for that portion of the rooms if they go unbooked. Both options are designed to give your guests a seamless experience.
Why have a hotel room block?
Securing a hotel room block is one of the simplest ways to make travel stress-free for your guests. Not only will they benefit from lower rates than standard booking, but you’ll also ensure availability during what could be a busy weekend in your city. Whether it’s helping out-of-town guests or avoiding the stress of a sold-out hotel, a room block keeps everyone on the same page and ensures your wedding weekend runs smoothly.
How to block hotel rooms for your wedding?
When it comes to securing your block, timing and location are everything. Aim to reach out to hotels six to nine months before your wedding, prioritizing those within a short drive from your venue. Many couples opt for two blocks at different price points, giving guests flexibility without sacrificing convenience. A good rule of thumb is to reserve rooms for about half of your out-of-town guests, knowing you can usually add more later if needed. Start conservatively to avoid overcommitting financially. Once your block is in place, share the booking link early on your wedding website and remind guests ahead of the cutoff date. This thoughtful step makes planning easier for them and gives you one less detail to manage as the celebration approaches.
Pro Tip: When securing your hotel block, don’t be afraid to ask for extra perks that make the stay more enjoyable for your guests. This can include complimentary valet, free breakfast, late checkout, or even a larger discounted rate for hosting wedding festivities at the hotel.
Thinking about setting up a room block? Connect with a couple of nearby hotels and explore the perks they offer. You might discover an option that works even better than expected, and your guests will thank you for the thoughtful touch. Here’s to stress-free planning!
